COTTAGE GROVE SOCCER CLUB ANNUAL BOARD MEETING MINUTES
NOVEMBER 3, 2004
Meeting was called to order at 7:00pm by club president.
Carl introduced Dave Feivor as the new registrar. Introductions were made by all members present.
Late Fees
Carl went over late fee process and proposed not to have any late fess assessed. This would be a one year trial. Motion made by Carl to take a one year trial on not assessing any late fees. Susan Welsch seconded motion. Motion carried.
By-law voting
Susan had mentioned that with the current voting by-laws only members have voting rights. It was questioned as to whether the by-laws should be changed to allow any parent/volunteer that attends a meeting to have voting rights. The changes would need to be amended to the by-laws. According to the by-laws these changes can only be made at the annual meeting. It was agreed that this item should be on the annual board meeting agenda.
Registration process
Susan Welsch had made the suggestion that the registration process be revised. It was suggested that all applications and checks be sent to the Treasurer first and once checks have been applied, the treasurer would give the registration forms to the Registrar without checks. By following this process, checks can be deposited in a more timely manner. Tim Karls made the motion to change the process, Jim Johanns seconded. Motion carried.
No changes to the registration fee at this time.
Parent/guardian E-mail addresses and a section for volunteers should be added to the registration form.
Carl had also suggested to the board that along with the registration form a newly developed survey be sent out asking parents/kids what their level of commitment would be for soccer. This information would be used to form teams and match appropriate coaches to players.
Concerns addressed:
-Jim Hanson gave a brief outlook on team commitment.
-Numbers are the real issue for team development not the actual commitment.
-Jim Hanson suggested advertising for a paid Classic Coach and provide tryouts for those kids looking for a higher level of play.
-Discussion was made regarding the football schedule vs. the soccer schedule.No club changes at this time.
-Don Meyferth suggested promoting a Spring Soccer team for those players that have other fall commitments.
-Craig Bower recommended summer pick-up games.
-Susan Welsch suggested asking parents about tournament and off season commitment.
Discussion was made regarding the above survey and it was determined not to include a survey in the registration form.
Non-profit status
Susan Welsch went over the history of proposed by-laws. As for the purpose of showing financial years it was recommended that the club by-laws be approved using date in which the amendments were signed. The non-profit status should be completed by year end.
Equipment Inventory
Susan Welsch presented the current equipment inventory. A few recommendations were made to her by several coaches.
They included:
-Different colors for scrimmage vests
-disc cones in different colors
-first aid kits
-coaches saw a shortage of practice balls
Jim Hanson suggested that 4-practice balls be given to each team starting next season.
Fundraising
Ann Manz was not able to make the meeting. It was asked of the board that a budget be set aside for fundraising so Ann can get some sample shirts, stocking hats, t-shirts and sweat shirts. A budget of $200.00 was voted on. Jim Hanson made the motion and seconded by Craig Bower, motion carried.
K-1 Feedback
Two K-1 coaches were present at the meeting and gave positive feedback regarding the new K-1 format. The format will stay the same for next season. Coaches will continue to get their supplies from the equipment shed.
Uniforms
Carl proposed changes in uniforms. It was suggested that a Uniform Committee be formed. The committee members will be Tim Karls, Jim Johanns and Carl Pulvermacher. The U08, U09, U10 teams will get new uniforms for the 2005-2006 season. Teams (U10 and up) that currently have the old uniforms will stay the same and the extra “stock” of old uniforms will be used as back up uniforms for any new players added to existing teams. The committee will present their uniform recommendations at the Spring Board Meeting.
Year End Banquet
It was suggested that a committee be formed to organize the year end banquet. Don Meyferth and Tim Karls know of some interested parents. They will provide those names to Carl.
Gym Rental
Carl reported that there will not be gym time this year. He did mention that Tory Pomeroy will be holding several soccer classes. The dates for these classes are as follows: January 10, 2005 – Technical; February 7, 2005 - Goal Keeping; March 7, 2005 - Technical; and March 14, 2005 - Tactical. All classes will be held at Cottage Grove School from 6:30pm-8:30pm. Based on 2004 gym fees, the total cost for these classes will be approximately $100. Carl motioned to support the above mentioned classes. Don Meyferth seconded. Motion carried.
Treasurer Report
Susan Welsch handed out the treasurer’s report. Susan stated that we need to make sure we stay within our budget. Susan made a motion to increase equipment budget allowance. The equipment budget was placed on hold until next meeting.
Carl mentioned that CGSC’s new Field Coordinator will be Bill Klein.
Don Meyferth asked if first aid kits could be given to each coach at the beginning of the season. Kits would include: latex gloves, zip lock baggie, band aides, antibiotic ointment, etc.
Next meeting is scheduled for Wednesday, December 8, 2004 at 7:00PM at Double Days to go over the following items:
-Ann Manz fund raising presentation
-amend equipment budget
-end of year party committee
-summer soccer clinics
Meeting adjourned at 9:10pm.
Submitted by,
Joanna Schmidt
Cottage Grove Soccer Club Secretary
